A very often-overlooked vulnerability within an organisation is the mailroom. Mail, parcels and deliveries are welcomed each day and these items are passed between staff and departments without knowing where they have come from.
If you are already using an X-Ray device for screening mail and deliveries then it’s very important that all items are screened. The increasing volumes of parcel deliveries from multiple couriers and delivery firms throughout the day has made it much more difficult for organisations to keep track of these items; which is crucial to maintaining their security procedures.
If you are not using an X-Ray device but you are concerned about threats concealed within postal items then knowing what is being delivered, who it is being sent to, and who it was sent from can help improve your organisation’s protection.
In addition to screening items to protect your staff and premises, you should also be aware that theft also has a high cost for your organisation. This could be the financial cost of missing deliveries and lost items; but also includes the theft or loss of confidential information, as well as the time spent investigating missing items.
Software to track incoming/outgoing mail, parcels and deliveries
Our Internal Mail Tracking software can play a positive role in protecting your organisation from these threats. This clever software tracks deliveries and parcels (using barcodes) allowing for signatures to be collected; creating a chain of custody as the item is passed between staff members and departments.
This software can also be used in conjunction with our X-Ray Scanning Cabinets and Conveyors, allowing for an item to be marked as screened once it has passed through the security device.
The software records the following information:
- Date/time of delivery
- Sender
- Recipient
- Point of entry
- Contents
- Item condition (e.g. damages)
- If security screened
- This data is securely stored, tamper-proof and can only be accessed by authorised personnel
